Category: Meeting Notes

December meal for the church: Tatiana has been recruiting more guests – 120 people. Maybe Tudor.

• Gwyn and Gobban are providing bread.
• Brigida is making a bunch of chicken and barley stew, honey butter
• Stasi – Pork? Food cards/labels?
• Sofya will do Armored Turnips, Cold Spiced Beet Soup (Cold Sweet Borscht)
• Brighid doing a desert (rice pudding) and an appetizer.
• Juliana making marzipan table subtleties.
• Avelyn and Randal making wassail to drink.

Menu:

• At Table: Breads, butters, marzipan subtleties, Brighid’s appetizer (something tangy?)
• Main Dish/es: chicken and barley stew, something pork from Stasi?
• Sides: armored turnips, cold sweet borsch
• Desserts: marzipan subtleties (mini apples, grapes, pears, walnuts), rice pudding
• Beverages: wassail, others?

Lunch Portions per Person

• Salad: 1 cup salad per person as a side and 3 cups salad per person as a main entree
• Soup: 8 to 10 ounces of soup per person
• Sandwiches: 1 whole sandwich per person
• Pasta: 6 to 8 ounces of pasta per person

Dinner Portions per Person

• Meat and Fish: 4 – 6 ounces of protein per person, 6 – 8 ounces of protein for buffets or barbecues
• Starches: 4 – 6 ounces of starches (like rice, pasta, or potatoes) per person
• Vegetables: 4 – 6 ounces of vegetables per person
• Salad: 1 cup salad per person as a side and 2 cups salad per person as a main entree
• Bread: 1 – 2 rolls or slices of bread per person

Dessert Portions per Person

• Cake: 1″ x 2″ (!) slice per person for a single-layer cake and 1″ x 1″ to 1″ x 2″ slice (!) per person for a layer cake
• Cupcakes: 1 standard cupcake per person and 2-3 mini cupcakes per person.
• Cookies: 1 to 2 cookies per person
• Pies and Tarts: 1 slice per person or 1 individual tart per person
• Dessert Bars: 1 to 2 brownies or blondies per person

• per https://www.webstaurantstore.com/article/1013/catering-portion-size-guide.html?srsltid=AfmBOooTCvqZKGV8K-11xH7KaDnCDZMa5fqTwUwjjhwrNiMSVJmW0ehV

Special supplies:

• Labels for the buffet, ingredient lists/recipes, program?
• Crock pots for Brighid’s rice pudding
• Casseroles for Sofya’s armored turnips – twenty 9×9 casseroles or thirteen 9×13 casseroles

8 October 2025, First Methodist Church

Attending: Brigida, Berndt, Rune, Avelyn, Randall, Sofya, Sifrid, Brighid, Gwyn, Gobban.

Event Wrap-up: Brighid is still working on listing the camp kitchen to sell.

A&S: working on her quarterly report. Brighid is working on walnut hull ink. Brigida planning 1 pm November 16th dying class at Deodar. Brighid is pondering ideas for the A&S meeting. Project Day will be on the 25th at the Park House.

Archery: we have bows, arrows, plumbatas… we’ve had a couple of practices over the summer.

Exchequer: we have money. The event report got sent in.

Web Minister: we have a webpage. The Deputy is putting in notes.

Chronicler: nothing new.

Herald: Gida’s heraldic title is at Laurel receiving commentary.

Seneschal: remember to copy her in on your 3rd quarter officer reports. The Grafton towels got washed and returned. November and December A&S dates are all on top of the holidays, so we’re thinking we’ll just cancel those. She looked into paid storage options around town, all about $100/mo and too big for our needs. So we’ll get the stuff Juliana is storing into the Park House.

December meal for the church: Tatiana has been recruiting more guests – 120 people. Maybe Tudor.

• Brigida is making a bunch of chicken and barley stew, honey butter
• Gwyn and Gobban are providing bread.
• Avelyn and Randal making wassail.
• Brighid doing a desert and an appetizer.
• Sofya will do Armored Turnips, another veggie dish? A salad?

Kingdom A&S bid: We need to finalize our big for Kingdom A&S. Figure 200 people. Site expense ~$600. Narthex $400, fellowship hall $150, three classroooms $75. Site fee $25/15 (children $5). ePay required for pre-reg b/c kingdom event. $600 for a good inn.

10 September, First Methodist Church

Attending: Brigida, Berndt, Rune, Juliana, Stasi, Sifrid, Sofya, Gobban, Gwyn, Brighid

Chatelaine: no new demos

Herald: Brigida’s heraldic title is now at Laurel.

Web Minister: we have a webpage. The deputy keeps forgetting to transfer hillian.org to a different ISP to make the shire emails.

Chronicler: needs a few more submissions to put together an issue

Arts & Sciences: got the RUSH paperwork for the event classes figured out and submitted, and got to Raid or Trade to make the auction exchange for the $100 bracers. Next meeting is button bookmarks if we can get to them. Sofya’s dacha won’t be available for Project Day on the 27th, so Rune offers the church as a substitute but too many people will be out of town.

Exchequer: we have money. They accepted the replacement NMR check (that their cat peed on originally). She got the event report submitted in a timely manner. We made about $300. The silent auction brought in $250. We vote to round up the donation to the American Cancer Society to $300 so we don’t have to worry about working in the $$ from the “camp kitchen” that Brighid is going to put on a on-line auction.

Archery: we have bows. We have arrows. Juliana is spreading the joy of plumbatas, and will be putting on an intro class at Chilies.

Inn: we need fresh dessicants and sealing tape for the totes or… Juliana (and Gida) note trouble storing the dozen totes between inn and feast, a collapsing shed, etc. so she wonders about renting a storage space. The old Sears building is $84 for a 5×10 storage space, climate controlled. Nora Springs is $60 for a vehicle-size spot (not climate controlled). We can use the Park House basement if needed.

Seneschal: she got the event sign-in sheets submitted in a timely manner. She heard no complaints from the Grafton site. She will tentatively reserve our weekend with them for next year, until we hear back from the Event Bid for Kingdom A&S that she will submit later this month.

27 August 2025, First Methodist Church

Attending: Juliana, Gobban, Gwyn, Brighid, Gida, Berndt, Avelyn, Randall, Tatiana, Rune, Sophia, Ben, Sifrid, Sofya

Event Wrap-up

Attendance: 65 with 61 adults, and 4 children. 35 paid for feast. Gida has to mail the sign-in sheets yet.

Site Fees: $610 adults + ? children

Feast expenses: $324.85 and $10.95 = $335.80. $350 paid for feast.

Inn expenses: $255.29 + $18.45 = $273.74; Donations: $414

Silent Auction Income: $150 + $100 + camp kitchen pending -> we agree to give proceeds to American Cancer Society

A&S Classes: Brighid will be sending in the RUSH class rosters.

Gida and Juliana working on the bid for Kingdom A&S next September, in which case we wouldn’t have an official St. Augustine’s Fair.

13 August 2025, First Methodist Church

Attending: Brigida, Berndt, Juliana, Avelyn, Randall, Brighid, Sifrid, Sofya, Gwyn, Gobban, Stasi, Rune, Tatiana, Sophia

A&S: button-making/book marks for next meeting; for the future (January) – prepare a “new to me” project. Probably no A&S in November & December b/c Holidays.

Chronicler: nothing.

Chatelaine: we had a lot of fun at Dumont, good quality contacts, met the mother of the Kingdom Reeve,

Exchequer: we have money. We’ll spend some this week: the check for site, and petty cash for troll.

Herald: we have names and devices.

Web Minister: we have a website. And a new job in a very convenient location officially on September 1st.

Seneschal: as of Monday afternoon, Brigida is the emergency half-time (mornings) high school math teacher for a medical issue through mid-October. So she may be stretched a little thin getting school started.

Archery: each archery practice gets bigger each time, 5 people this time, lost an arrow, broke a bow, it was a time

Event: Gida has the site tokens for Gobban. Rune has given Gobban the feast tokens. Gida has the key. She will meet people on site Thursday (tomorrow) for gear drop-off (not staying over) at 1 pm. Juliana needs lidded pitchers for the beverages (flies), a couple smallish microwaveable bowls. Gida has an assortment of teas.

July 16th, Zoom meeting

Attending: Brighid, Sifrid, Sofya, Juliana, Gobban, Gwyn, Avelyn, Brigida.

Chronicler: we’ll have a newletter when he has enough stuff.

Herald: we have names, devices, and badges and Brigida submitted her herald extraordinary title.

A&S: went to CalonCON and got some good ideas, maybe a “New to Me” challenge. She did some little journal projects with ladies at church and had a bunch left over, so she’s thinking we can do that for largesse at next week’s meeting. And start on the thread-covered button bookmarks.

Chatelaine: she checked with Dumont. One of the churches is doing VBS that night, so they were wondering if we came the next day on the 31st, still at 6:30 (show up at 6 pm), in the park weather permitting. We agree. Brigida just messaged Villa Frumetaria, and Kevin can make it and will past the word.

Archery: nothing new. Archery practice at Lime Creek in Mason City on Saturday, July 26th, at 1 pm.

Exchequer: we have money. She’s gradually getting used to doing the job. Needs a bank statement from Avelyn to finish her report. At CalonCON she found out that she should be using a current form of Microsoft Excel, which requires Microsoft 365, and they suggested she check with the Shire to get it. The link that the Kingdom Exchequer provided is for Microsoft 2021 on sale for $40 (instead of over $200), one-time purchase. The motion is carried.

CalonCON: Brigida learned she needs to do Social Media reports and she needs to acknowledge the Exchequer reports differently.

Event stuff: Brigida has the site tokens (kazoos). Rune is supposed to be making the feast tokens. Please send event schedules and silent auction item photos to Sofya ASAP to get on the webpage. Gobban got the extra beverage stuff from the Harp.

June 25th, First Methodist Church, Mason City, Iowa

Attending: Brigida, Juliana, Brighid, Sifrid, Sofya, Martin Drachensaenger, Gobban, Gwyn, Tiernan, Darragh

Seneschal: Remember CalonCon this weekend, and quarterly reports are coming up. Brigida will be out of town for next month’s business meeting. So will move next month’s business meeting to the 16th instead of the 9th.

Chronicler: he’ll put together a newsletter when he has enough entries.

Herald: we have names, devices, and badges and there’s always room for more.

Assistant Webminister: we have a webpage. It gets updated for the event.

Exchequer: no changes in the account.

A&S: discussing making thread-covered button bookmarks for largess next month. Bring black crochet cotton if you have some, narrow ribbons,

Chatelaine: Dumont library demo at 6:30 pm July 19th, learning medieval games. In Garb. Brigida to bring Shrewsbury cakes.

Archery: we have bows and arrows and butts. Hopefully an archery practice next month with Project Day.

August event: Plan to serve feast buffet-style; Brigida has a good preliminary handle on the menu. Juliana planning a streamlined inn with Randall’s assistance. The Harp has lots of leftover lemon and lime juice to donate to the cause. We have 4 classes lined up so far. Randall fire monkey for the post-revel, with Brighid to bring wood. Event tokens: kazoos (order 72). Feast tokens: hearts by Rune.

May 14th, First Methodist Church

Attending

Chatelaine: we have a demo at the Dumont Library on July 30th in the evening. Time to be determined.

Herald: we have stuff

Web Team: we have a website.

Chronicler: I need more submissions.

A&S Minister: we are finishing up the hats. Please send pictures/project reports for her quarterly report.

June’s Business Meeting is postponed due to Lilies and will be combined with the A&S meeting.

CalonCon will be in person in Axed Root on June 28th.

Archery: we have bows, arrows, axes, knives and butts. He is happy to do another archery practice at the project weekend.

Exchequer: we have money. She has heard back from the Kingdom Exchequer on her first report, so hopefully that went through. Villa Frumemtaria has cashed the check into their new account.

Event stuff: Gobban is going to get serious about recruiting at/after Lilies. Gida wants ideas for foods. She is going to sponsor a Love Subtleties Competition – PG-rated. 10th Anniversary = Tin, something?

We need to get serious about a bid for a Kingdom Event. Queen’s Prize would be April. Kingdom A&S would be end of September. We vote to bid for Queen’s prize.

July 12th, Coeur d’Ennui is hosting coronation and is hoping we can help with lunch inn because their original options has backed out. Unfortunately, being a month before our event and everything else going on, we don’t think we can do it.

April 9th 2025, First Methodist Church

Attending: Brighid, Berndt, Brigida, Juliana, Avelyn, Randall, Stasi, Sifrid, Sofya, Rune, Gobban, Gwynhwyvar

Herald: we have heraldry and there’s always room for more

Chatelaine: we just did RodCon on April 5th. Juliana, Gobban, and Brighid went to help. Brighid wandered around with her merchant basket sending people to our table. Juliana had some good conversations with folks with some genuine interest.

A&S Officer: working on her first officers report! She’d like people to plan to do something for Queen’s Prize next year so we’d have a presence. Next A&S meeting class: finishing our Viking hats.

Exchequer: we have money. The new Exchequer is getting the officer emails. There’s a ledger class she can take so she’s looking into that.

Archery: we have bows, arrows, axes, knives…. and we have butts. Maybe an archery practice Saturday, the 26th at the Lime Creek b/c it’s project day? Then watch Brigida and Brighid in The Good Doctor by Neil Simon?

Web Minister: we have a website. And the deputy is helping a lot. And he can be our Michael’s delivery guy with his new job.

Event Planning: working on the new on-line event submission form on the CALON system for St. Augustine’s Faire this year. There are some bugs getting worked out. We wonder about whether we want to try to do the new ePay Pre-Reg system. Site tokens: kazoos. Feast tokens: hearts.

Chronicler: still doesn’t have enough stuff for a newsletter.

13 November 2024, First Methodist Church

Attending: Brigida, Juliana, Randall, Avelyn, Stasi, Brighid, Sifrid, Sofya, Gwyn, Gobban, Rune.

Herald: nothing new

Deputy Web Minister: nothing new, if we want to do shire emails we can get a new domain name, so Sofya will look into what names are available

Chronicler: he’s got some submissions, but not sure how to put it into a newletter

Archery: nothing new for the Shire, but working on getting some archery butts for Lilies from his work

Exchequer: working on the transition from Avelyn to Gwyn, Gwyn will send a letter of intent to get warranted

Chatelaine: RodCon demo in Cedar Falls on Saturday April 5th.

A&S: no meeting this month because of Thanksgiving. Stasi is moving north, so share ideas with Brigida, and be thinking if anyone wants to step up. Brighid is pondering, but her life may be going elsewhere, too.

Event Planning: First Methodist MC: dry site, sanctuary $150, small sanctuary $50, fellowship hall, our meeting area with kitchen, classrooms $25 each; good parking, electric chair lift and elevator, a couple of handicap bathrooms. So Gida will get the information for the main sites organized and send to the email group.

Holiday Party – Park House, January 25th c. 6:30 pm, garb, potluck, $15-ish gift exchange. After the project party.