Category: Meeting Notes

13 August 2025, First Methodist Church

Attending: Brigida, Berndt, Juliana, Avelyn, Randall, Brighid, Sifrid, Sofya, Gwyn, Gobban, Stasi, Rune, Tatiana, Sophia

A&S: button-making/book marks for next meeting; for the future (January) – prepare a “new to me” project. Probably no A&S in November & December b/c Holidays.

Chronicler: nothing.

Chatelaine: we had a lot of fun at Dumont, good quality contacts, met the mother of the Kingdom Reeve,

Exchequer: we have money. We’ll spend some this week: the check for site, and petty cash for troll.

Herald: we have names and devices.

Web Minister: we have a website. And a new job in a very convenient location officially on September 1st.

Seneschal: as of Monday afternoon, Brigida is the emergency half-time (mornings) high school math teacher for a medical issue through mid-October. So she may be stretched a little thin getting school started.

Archery: each archery practice gets bigger each time, 5 people this time, lost an arrow, broke a bow, it was a time

Event: Gida has the site tokens for Gobban. Rune has given Gobban the feast tokens. Gida has the key. She will meet people on site Thursday (tomorrow) for gear drop-off (not staying over) at 1 pm. Juliana needs lidded pitchers for the beverages (flies), a couple smallish microwaveable bowls. Gida has an assortment of teas.

July 16th, Zoom meeting

Attending: Brighid, Sifrid, Sofya, Juliana, Gobban, Gwyn, Avelyn, Brigida.

Chronicler: we’ll have a newletter when he has enough stuff.

Herald: we have names, devices, and badges and Brigida submitted her herald extraordinary title.

A&S: went to CalonCON and got some good ideas, maybe a “New to Me” challenge. She did some little journal projects with ladies at church and had a bunch left over, so she’s thinking we can do that for largesse at next week’s meeting. And start on the thread-covered button bookmarks.

Chatelaine: she checked with Dumont. One of the churches is doing VBS that night, so they were wondering if we came the next day on the 31st, still at 6:30 (show up at 6 pm), in the park weather permitting. We agree. Brigida just messaged Villa Frumetaria, and Kevin can make it and will past the word.

Archery: nothing new. Archery practice at Lime Creek in Mason City on Saturday, July 26th, at 1 pm.

Exchequer: we have money. She’s gradually getting used to doing the job. Needs a bank statement from Avelyn to finish her report. At CalonCON she found out that she should be using a current form of Microsoft Excel, which requires Microsoft 365, and they suggested she check with the Shire to get it. The link that the Kingdom Exchequer provided is for Microsoft 2021 on sale for $40 (instead of over $200), one-time purchase. The motion is carried.

CalonCON: Brigida learned she needs to do Social Media reports and she needs to acknowledge the Exchequer reports differently.

Event stuff: Brigida has the site tokens (kazoos). Rune is supposed to be making the feast tokens. Please send event schedules and silent auction item photos to Sofya ASAP to get on the webpage. Gobban got the extra beverage stuff from the Harp.

June 25th, First Methodist Church, Mason City, Iowa

Attending: Brigida, Juliana, Brighid, Sifrid, Sofya, Martin Drachensaenger, Gobban, Gwyn, Tiernan, Darragh

Seneschal: Remember CalonCon this weekend, and quarterly reports are coming up. Brigida will be out of town for next month’s business meeting. So will move next month’s business meeting to the 16th instead of the 9th.

Chronicler: he’ll put together a newsletter when he has enough entries.

Herald: we have names, devices, and badges and there’s always room for more.

Assistant Webminister: we have a webpage. It gets updated for the event.

Exchequer: no changes in the account.

A&S: discussing making thread-covered button bookmarks for largess next month. Bring black crochet cotton if you have some, narrow ribbons,

Chatelaine: Dumont library demo at 6:30 pm July 19th, learning medieval games. In Garb. Brigida to bring Shrewsbury cakes.

Archery: we have bows and arrows and butts. Hopefully an archery practice next month with Project Day.

August event: Plan to serve feast buffet-style; Brigida has a good preliminary handle on the menu. Juliana planning a streamlined inn with Randall’s assistance. The Harp has lots of leftover lemon and lime juice to donate to the cause. We have 4 classes lined up so far. Randall fire monkey for the post-revel, with Brighid to bring wood. Event tokens: kazoos (order 72). Feast tokens: hearts by Rune.

May 14th, First Methodist Church

Attending

Chatelaine: we have a demo at the Dumont Library on July 30th in the evening. Time to be determined.

Herald: we have stuff

Web Team: we have a website.

Chronicler: I need more submissions.

A&S Minister: we are finishing up the hats. Please send pictures/project reports for her quarterly report.

June’s Business Meeting is postponed due to Lilies and will be combined with the A&S meeting.

CalonCon will be in person in Axed Root on June 28th.

Archery: we have bows, arrows, axes, knives and butts. He is happy to do another archery practice at the project weekend.

Exchequer: we have money. She has heard back from the Kingdom Exchequer on her first report, so hopefully that went through. Villa Frumemtaria has cashed the check into their new account.

Event stuff: Gobban is going to get serious about recruiting at/after Lilies. Gida wants ideas for foods. She is going to sponsor a Love Subtleties Competition – PG-rated. 10th Anniversary = Tin, something?

We need to get serious about a bid for a Kingdom Event. Queen’s Prize would be April. Kingdom A&S would be end of September. We vote to bid for Queen’s prize.

July 12th, Coeur d’Ennui is hosting coronation and is hoping we can help with lunch inn because their original options has backed out. Unfortunately, being a month before our event and everything else going on, we don’t think we can do it.

April 9th 2025, First Methodist Church

Attending: Brighid, Berndt, Brigida, Juliana, Avelyn, Randall, Stasi, Sifrid, Sofya, Rune, Gobban, Gwynhwyvar

Herald: we have heraldry and there’s always room for more

Chatelaine: we just did RodCon on April 5th. Juliana, Gobban, and Brighid went to help. Brighid wandered around with her merchant basket sending people to our table. Juliana had some good conversations with folks with some genuine interest.

A&S Officer: working on her first officers report! She’d like people to plan to do something for Queen’s Prize next year so we’d have a presence. Next A&S meeting class: finishing our Viking hats.

Exchequer: we have money. The new Exchequer is getting the officer emails. There’s a ledger class she can take so she’s looking into that.

Archery: we have bows, arrows, axes, knives…. and we have butts. Maybe an archery practice Saturday, the 26th at the Lime Creek b/c it’s project day? Then watch Brigida and Brighid in The Good Doctor by Neil Simon?

Web Minister: we have a website. And the deputy is helping a lot. And he can be our Michael’s delivery guy with his new job.

Event Planning: working on the new on-line event submission form on the CALON system for St. Augustine’s Faire this year. There are some bugs getting worked out. We wonder about whether we want to try to do the new ePay Pre-Reg system. Site tokens: kazoos. Feast tokens: hearts.

Chronicler: still doesn’t have enough stuff for a newsletter.

13 November 2024, First Methodist Church

Attending: Brigida, Juliana, Randall, Avelyn, Stasi, Brighid, Sifrid, Sofya, Gwyn, Gobban, Rune.

Herald: nothing new

Deputy Web Minister: nothing new, if we want to do shire emails we can get a new domain name, so Sofya will look into what names are available

Chronicler: he’s got some submissions, but not sure how to put it into a newletter

Archery: nothing new for the Shire, but working on getting some archery butts for Lilies from his work

Exchequer: working on the transition from Avelyn to Gwyn, Gwyn will send a letter of intent to get warranted

Chatelaine: RodCon demo in Cedar Falls on Saturday April 5th.

A&S: no meeting this month because of Thanksgiving. Stasi is moving north, so share ideas with Brigida, and be thinking if anyone wants to step up. Brighid is pondering, but her life may be going elsewhere, too.

Event Planning: First Methodist MC: dry site, sanctuary $150, small sanctuary $50, fellowship hall, our meeting area with kitchen, classrooms $25 each; good parking, electric chair lift and elevator, a couple of handicap bathrooms. So Gida will get the information for the main sites organized and send to the email group.

Holiday Party – Park House, January 25th c. 6:30 pm, garb, potluck, $15-ish gift exchange. After the project party.

October 23rd, First Methodist Church, Mason City, IA

Attending: Brigida, Berndt, Juliana, Stasi, Sifrid, Sofya, Brighid, Scott, Gobban, and Gwyn.

Kingdom Event Options: Brigida has a couple more sites to check on (Big Four Fairgrounds). Best Western is just a small ballroom and would cost $3,000. First Methodist Church in Mason City would be $100 for the sanctuary, $15 per classroom, $50 for the Fellowship Hall (with the kitchen), and they no longer have Saturday activities for us to work to have to around. St. Paul’s in Waverly would be about $150 parish hall, $25 center of ministry, $400 narthex, but they have church on Saturday night (but only about 20 people would show up). Kingdom A&S would be in September. (What about ETOH? enough tables and chairs?)

Exchequer: not present. We discuss a successor for Avelyn Carbery as Exchequer. We vote unanimously to approve Gwynhwyvar Clemettes (Rebecca MacRobie) to take over as Exchequer.

28 August 2024, First Methodist Church, Mason City, IA

Attending: Brigida, Berndt, Juliana, Avelyn, Randall, Sifrid, Sofya, Stasi, Gobban, Gwyn.

Deputy Web Minister: we vote to renew heraldshill.org and think about registering a different name for a possible unofficial email forwarding

Event Wrap-Up

• Gate: adult non-members, adult members, children, 1 royal = 62 people =
• Feast: 36 people, income ~ $360 in, expenses $560.
• Inn: income = $546.10 (includes feast left-over donations), expenses =
• Final receipts: -$42.72 (assuming we get our deposit back)
• Silent auction = $416
• we had 11 archers and two fighters, 2 teachers, 3 A&S entries.
• Suggestions for the future: plan for 45-48 for feast instead of 60, getting away from the separate removes, will also back off amount of food for inns, worked well to get on-site on Thurs for a small crew to have plenty of time to set up, great to have the rolling carts to get food to the feast hall.

Kingdom-level events

• Coronation (July & February) vs. Queen’s Prize (April, no feast) vs. Kingdom A&S (September, no feast): Grafton vs. St. Paul’s
• Northwood site – near the casino
• North Iowa Fairgrounds
• Floyd County Fairgrounds (Fair in July)
• St. Pauls in Waverly
• First Methodist Mason City
• Music Man Square
• Mason City Columbia Club
• the new Best Western conference center in Clear Lake?
• Ventura Community Center ($700/day, non-profit rate $250/day, $200 deposit, invitation only, alcohol if proof of insurance, no freezer/ice machine)
• Marble Rock Community Center

14 August 2024, First Methodist Church, Mason City, Iowa

Attending: Brigida, Berndt (awake >24 hrs), Juliana, Randal, Avelyn, Sofya, Sifrid, Brighid, Stasi, Gobban

Chateleine: nothing new, nothing going on.

Chronicler: submissions will be published some day.

Exchequer: Villa Frumentaria has their money, so not our responsibility any more.

A&S: we’ll be finishing the posament bracelets. And get the receipts in for event wrap-up, too.

Herald: we have names and device, and a couple in process.

Event Business:

• Gida getting the keys tomorrow, ~3 pm, and will make sure we have a contact number for site issues, and check on when the park closes for fire monkey purposes. And Juliana and Stasi to start dropping stop off.
• Friday unlock 9:30-10 am.
• Stasi will get the seed money for troll.
• Avelyn needs the bullying policy for Gate/Troll since the link on the Seneschal’s page doesn’t work. Sifrid has a copy from past events/programs.
• Gobban has the feast tokens and Avelyn will bring leftover leather tokens to feast-free attendees.
• Stasi is looking for regular-size muffin tins (bring to the event).
• Inn totes need new carbon freshness cartridges: about $5 each x 5 totes. We vote to authorize $30 for Juliana to purchase.
• Gida needs red/pink and yellow string/ribbon to mark the beverage pitchers. International Grocery in Rochester, MN, is a good source for rose water.
• Tentative plan for feast serving – self-service since we don’t have enough bodies, except maybe someone topping off beverage pitchers.
• Stasi to bring baskets for the royal goodies, bring donations to make HRM Magge feel welcome.
• Bring games for the games table/area.
• Juliana to bring table clothes to protect the preprint table. Bring paints if you have some.
• Brighid to be fire monkey if we dare facilitate festivities in the park.

26 June 2024, First Methodist Church, Mason City, Iowa

Attending: Brigida, Avelyn, Randall, Juliana, Sifrid, Sofya, Stasi, Gobban, Gwyn.

Seneschal – make sure you make your officer meetings at CalonCon. And the end of the quarter is nigh, so get your quarterly reports in.

A&S – July – more posaments. Project Day at the Park House will be a week early, on July 20th, because of a schedule conflict.

Treasurer – we have money in our account. Villa Frumentaria hasn’t established their own account, and will need more time with the flooding. So we still have their money.

Chronicler – send me articles.

Archery Marshal – we have wonderful bows and arrows.

Chatelaine – no new demos, no new members.

Herald – proper name for our newest Queen’s Yeoman, Nonahme.

Deputy Web minister: which officers now have official calontir emails? please check on those.

Event Planning: get Sofya your schedules. Competitions: Largesse Derby, best hat, fire-starter race, beverage competition/wine-tasting in the park, subtleties? Brigida has a tentative menu – posted. Archery: Avelyn will find the butts and the net poles for Gobban, and make sure they get to the event. Site tokens: 62 forged leaves (combo site & feast), use old leather tokens for those just doing site. Need donations for Royal Welcome Basket. Stasi can provide cots and bedding for royal crashing if need be.