Category: Meeting Notes

9 November 2022, First Methodist Church, Mason City, Iowa

Attending: William, Juliana, Sifrid, Sofya, Avelyn, Brigida, Berndt, Gobban, Gwynhwyvar

MOY: She went to her first CalonCon in years. We have an enthusiastic new Kingdom MoY, although the attendance was light for the meeting, so a good chance for rebuilding.

Chateleine: no new demos. No new plans.

Chronicler: no submissions = no newsletter.

Herald: no new submissions.

Deputy Web Minister: they want all group pages to be transitioning to hosting on the calontir web hosting, and all officers to transition to calontir email addresses.

Exchequer: we have money. CalonCon was boring.

Archery Marshal: he loves his pouch. We have bows and arrows. The Archery Marshal Handbook is being updated (Juliana helping), and there is going to be a new report format.

A&S: no meetings in November or December because of the holidays.

Event Sites: Grafton Community Center would work for a Queen’s Prize – community room for judges, and old office for privy chamber, but already booked for our August date. Rock Falls Fun Days is also our weekend. Charles City Fairgrounds – still can’t reserve the whole site. Carpenter Community Center – Gida will check on that and their kitchen situation. Northwood Fairgrounds reasonable price – need to make sure it’s exclusive use, alcohol only if it’s free.

Possible Joint Event Site: Oneota Lodge County Park in Clay County – log building, kitchen, large open grounds, $175/day = Spring Fling?

Holiday Party – Juliana needs to put her time in, so… February 4th at the Sifrid and Sofya’s Dacha.

12 October 2022, First Methodist Church, Mason City, IA

Attending in Person: Juliana, Sifrid, Sofya, Gwyn, Gobban, TT. Virtually: William, Torquil, Jory, Camden, Ronin.

Chatelaine: There isn’t much for demos. She’s going to see if Hampton wants to get demos going again. We have a new member at the meeting tonight.

Chronicler: He didn’t get any articles for the Parade, so he’ll take what he can get when he gets it.

Archery Marshall: we have bows and arrows. William will start thinking about the annual indoor archery shoot.

Exchequer: resting at home after flu shot.

Herald: Villa Frumentaria submitted a bunch of stuff at Coronation.

Webminister: seneschal has been bothered about the quarterly reports that we didn’t know we were supposed to be doing. Nor reporting to the Kingdom Social Media Officer.

Old business: none.

A&S Meeting: Juliana has an interesting leather pouch pattern we can start on and finish them at home. And we can watch a video on Richard III or Jacobean farming (Tales from the Green Valley) while we work.

2023 Event Dates: Grafton is free from 25-27 (against Cattle Raids). And we can book our usual dates for 2024 right now. We don’t know if it would be available on Melon Wars weekend or if that weekend is free.

We discuss with the Villa Frumentaria group options for a new interkingdom Armageddon-style event in the spring.

We also discuss demos and getting the Le Grand Tente area going again to fill that gap in the state. Jory says she is bored and wants to set up demos.

September 14th, First Methodist Church, Mason City, IA

Attending: William, Juliana, Brigida, Berndt, Avelyn, Zina, Sifrid, Sofya

Event Planning: Our traditional weekend is already reserved at Grafton. Maybe the weekend after since we never go to Cattle Raids anyway. We suggest William check on that. Brigida confirms as Feast Steward. Sofya confirms as Event Steward.

Chatelaine: nothing new, nothing much going on for activities.

Archery: no one got hurt at the event, everyone wanted to free shoot, nobody lost their arrows. Similar for the thrown weapons.

Exchequer: we have a little more money, reports were sent on time.

Chronicler: if we want a newsletter, get articles in. Include Lilies stuff.

Herald: we have names and devices and some new awards!

Deputy Webminister: Our domain was renewed for the year.

August 24th, First Methodist Church/Zoom

Attending: William, Juliana, Avelyn, Jory, Hans, Sofya, Gobban, Gwyn

Gate: 66 people total. 57 adults (41 members, 16 nonmembers), 2 free royals, 3 paying children, 4 free children.

Total Fees: $1,024. Costs: $691. Profit: $332.93

Inn: very few leftovers, only about a dozen runzas (originally 15 dozen), mini breakfast quiches went over well.

Next Year:

• Event Steward: Sofya?
• Troll: Esther.
• Feast: Gida.
• Inn: Stasi/Juliana
• Community Room: Inn?/Feast/Meeting Room
• Principal’s Office: Royal Bedroom, Mini-Privy Chaber

August 10th at First Methodist Church, Mason City, IA

Attending: Willliam, Gobban, Sifrid, Juliana, Avelyn, Gwynhwyvar, Sofya; remotely Jory, David, Rune, Tatiana

Event Planning:

Helpers from NW Contact group for inn, troll, assistant marshals – William to coordinate.

Start showing up to set up noon-ish on Friday, depending on how much stuff your area has to set up.

Need about $200 in seed money. Cash or check only. No credit cards.

Remember, no fish. Link to covid-safe policy.

A&S Demo tables, classes?

Games area inside, Goose outside (print instructions, Noname?)

Post-revel – pizza ovens? hot dogs in the park? Gobblers roost?

Judging plans on the webpage.

Recruit workers for Heralds Point. Gida to be court herald if needed.

13 July 2022, First Methodist Church, Mason City and Zoom.

Attending: William, Juliana, Gobban, Gwyn, Sifrid, Sofya, Avelyn, Jory, Hans, Rune, Tatiana, Gida

August Event Business:

Checks and paperwork:

• $100 deposit that we get back if we do the checklist,
• $375 for the site.
• New insurance certificate with filled-in names was ordered this morning.

Facilities:

• Gym: 43 large round tables, 13 long tables, 247 chairs.
• Meeting room: has its own tables and chairs, has a kitchenette with full-size fridge.
• We’re also getting a vestibule room.
• Magnus is going to try to find a field shower.

Gate to close 2 pm. Sifrid will print more brochures for visitors. Keep an eye out for visitors and be hospitable. Gida invited the City Council to stop by when she was at the meeting. Juliana tweaking her site token idea because it needs to indicate that people have their covid clearance.

Royal Liaison:

• There’s plenty room for Them to stay in the privy chamber if desired.
• There’s an inn for breakfast and lunch.
• For royal largesse: they have plenty of leather bags, scroll covers.
• Largesse Derby – people bring multiples of a largesse item, in Gleann Abhean usually Crown judges (Chamberlain will check if they want to judge or we’ll just do populace choice), winner takes one of each of the entries and Crown gets the rest (maybe also letting each entrant pick a single item among the entries, too? )
• No thoughts on Court, yet. (Chalk in tentative 5 pm slot)
• Likely will need retinue help.
• Gida volunteers to Herald, and retinue after Troll closes.
• Bring goodies to put in a basket.

Do we want to make a donation to the Royal Travel fund? Gida suggests $50-$100…

Juliana warned Stasi about the event. Hasn’t heard back on her plans. Thomas is doing good with his treatments so far. Gida mentions someone should contact Thorir about the event (Sofya volunteers).

Signs: Do not enter (kitchen). Privy chamber. Common area. Gate/Troll. Restrooms.

Juliana still looking for the cool lunch trays. We’re low on inn supplies.

NW Contact group coming to help. Becca coming and trying to bring a friend. Will verify the power works for Amun.

Games: Goose, Kubb, shut-the-box, kid’s axe throw, cribbage, etc.

Suggest checking with the city clerk on the status of the park across the street in case of post-revel.

Pondering a fundraiser table… if we have enough people to have someone watch it.

A&S meeting for event planning purposes is back on – Zoom on the 27th because RAGBRAI is in town, Rune to host.

8 June 2022, First Methodist Church, Mason City, IA

Attending: William, Sifrid, Juliana, Rune, Tatiana, Sofya, Brigida, Berndt

Chronicler: we can have a newletter this quarter if we have submissions. Gida is hoping to get going on her research articles on royal dynasties.

Chateleine: no new demos.

Web Minister: he got a weird email from DreamHost claiming that we needed to pay a little too much money or we’d be shut down on the 25th, which didn’t make a lot of sense since the Kingdom is hosting us now. Our site is still up.

Heraldry: no new names, no new heraldry, working at Lilies Point for consultations.

Exchequer: via the Seneschal, we’re sure we have money. The Exchequer has a new camper.

A&S Meeting: next meeting cancelled for Lilies. July is RAGBRAI, so we should probably cancel A&S for that. August Richard III video vs silk painting.

Meeting Site: William signed a contract with the church – still free, put things back where we found them, notify of changes.

St. Augustine’s UnFaire – August 27th at the Park House, Amon tentatively planning to bring glass stuff. Archery at Lime Creek or Mohawk Archery.

11 May 2022, First United Methodist Church

Attending: William, Juliana, Avelyn, Sifrid, Sofya, Gida, Berndt, Gobban, Gwyn, Tatiana, Ben, Rune, Sophie

Chateleine: nothing new to report. Gida got to play chatelaine with someone who wandered by our event and has an interest in modern archery.

Herald: working with Runa and her child on their armory stuff, so that’s fun.

Chronicler: nobody has submitted anything yet. Hint, hint.

Exchequer: we have money.

Archery: we had archery and thrown weapons at our event, despite the weather!

Event Wrap-up: We just got the deposit back on our event site today, all $100 back, so they were happy with the condition of the site. $321 dollars brought in with event donations. Juliana says the inn donations should cover her receipts, a little over $100 by her calculations. Had a couple new members in the Cedar Rapids area show up.

Gida is going to look into the Osage Event Center for bigger kingdom-level events, but we like Antique Acres for regular-size events.

St. Augustine’s Un-Faire in August? at the Church?

A&S Meeting: stamping next time. Bring your stamps and Gida will bring paint/ink. No A&S meeting in June because of Lilies. In July, watch the Richard III: King in the Car Park video.

Web Minister: William reports a little spam on his seneschal account, but not too bad. We note that the Kingdom Web Minister has taken over the email management so if it gets worse we’ll have to take it up with them.

Rune is going to be making a big move in the next couple of months, so we’ll have to make alternate arrangements to get the key (or get a different meeting site) at that point.

13 April 2012, First Methodist Church

Attending: William, Sifrid, Rune, Avelyn, Tatiana, Noname, Juliana, Randall, Sofya, Gobban, Gida, Berndt

Our usual A&S meeting date on April 27th will be needed by the church. So that convinces us to decide to cancel this month to prepare for the event.

Event Business:

Troll: free-will donation, new covid sign-in sheet, waiver sign-in

We officially vote to rent the site for the Regional Archery Practice at the end of the month.

William has some devious new archery shoots planned – floating solo cups, small 100-arrows-shoot targets, melon shoot (aka mugs & jugs shoot?). Gobban is pondering his own ideas – maybe a string shoot, knock-down shoot?

William has fit 4 throwing butts into the event trailer for Gida, along with other supplies and loaner equipment. Gida is plotting and scheming.

Bring table games in case of crummy weather. Also bow/arrow/string-making. And thrown weapons class with the kiddie targets. Becca is bringing a loom.

Stasi probably won’t be there since Thomas has new medical issues. Juliana won’t be able to do stone soap Friday night without her help.

Simple breakfasts: breakfast runzaas, biscuits and gravy vs breakfast sandwiches, instant oatmeal, hard-boiled eggs, Gida to bring the Shire coffee maker for hot water in addition to the site one for coffee. Gida to bring some teas.

Lunch Inn: runzaas (beef & sauerkraut, BBQ chicken, pizza), beef stew and a veggie soup (in cups), cheese, carrots/celery, animal crackers with frosting. Feel free to bring deserts and side dishes.

Supper: fire pit for hot dogs/bring-your-own-meat/smores, Eric to make chili for chili dogs.

Buy: inn supplies, hots/buns (troll sign ups so we know how many to buy?), hot cocoa mix.

Publicity: William has talked to Vincent. Juliana planning to message the NW Iowa Contact Group, and post on Calontir FB, Calontir Archery FB, Thrown Weapons. Gida to post to Axed Root. Gobban to post to Couer d’Ennui, Dubuque.

Location: Zoom because of illness

Attending: Rune, Brigida, Sifrid, Sofya, Avelyn, Gobban, William, Juliana

New potential site -Antique Acres: $100 for Friday, $200 per day over the weekend, $100 cleaning deposit, nice free dumpster

The main building is roughly the size of the old green feast hall at the Fairgrounds, 60-75 seats. The kitchen area is great. There’s a “light” kitchen perfect for inn. Behind it is the “big” kitchen which has a huge commercial refrigerator, big stove, lots of stainless steel counters and sinks. Roasters, coffee makers, towels free to use. It has one stall each inside-handicap-accessible bathrooms. More bathrooms outside. No glitter allowed.

Unfortunately, this is the only fully enclosed building available. There is a small children’s toy storage/play area and a medium-sized open-sided picnic pavilion. Big camping area has electrical ($20/day) and tent sites ($10/day). Another big open area for fighting/archery/camping.

Photos: https://docs.google.com/presentation/d/19scM8xQNfmpRtr7v6-i_MGfsb_fRqWwidAeon0K7E3Q/edit#slide=id.g11ef4998190_0_127

“Our” weekend is their power show, and then the weekends before and after are set-up and take-down.

Only first weekends of April and May is booked. All of June is booked. Only the middle weekend of July is booked. And August is the power show.

We note there is a rumor Melon Wars’ might be a challenge this year, so an emergency back-up event might be nice. So Gida will confirm if that weekend is free, and William will touch base with Flynthill’s seneschal to find out what we might be able to do to help.