Category: Meeting Notes

10 February 2021 via Zoom.

Officer Reports

Herald – Virtual Heralds Point going on now!, Gida’s badge has been decided but won’t be published for a couple of months.

Webminister – webpage, Domesday getting done. Blames the outdated time stamp on the report page.

Chatelaine – everything is still on hold

Archery – the indoor site is having daily shoots right now, so they’re not set up in a way we can use it right now, but they’re supposed to be done with that end of this month? Check your equipment, reset your points!

Chronicler – nothing to report.

Exchequer – everything balances.

Event Into – Juliana still working on the possible Geneva site, still trying to get ahold of the right person to find out price, availability, archery possibilities?

9 December 2020 via Zoom

Not likely to be new official events for a long time.

Chateleine – no new demos. Staying busy with the holidays.

Exchequer – there are a couple of checks outstanding. Sofya and Stasi. Naughty, naughty.

Web Minister – website has been updated for the Virtual activities.

Herald – Gida’s badge is marching through the process, no new issues.

We are pondering Zoom watch parties and options for socially distanced unofficial get-togethers next year: March (Park House?), May (Shell Rock Preserve?).

Chatelaine – nothing new to report. No demos with the Covid. We’re working with a new no-man’s land member in Eldora, Caelin Leatherworker [sic], although we might have to share him with Axed Root.

Web Minister – We still have a website. Rune has emailed the Kingdom Webminster to remind them that he’s taken over.

Herald – Gida’s new badge, a punner, is on the Calontir internal commentary letter, and will hopefully go to Laurel on an external letter soon.

Chronicler – we don’t have newsletter since there’s no news. We suggest he go through the binders of ancient history to share. Stories of the first Black Harvest with snow and livestock from the tower…

Archery – not present, busy with a very important A&S project. See Other News: below.

Exchequer – we have money.

A&S – since this is almost certainly our last outdoor meeting for the season, we (with reluctance) vote to suspect A&S meetings until spring. Gida recommends we catch the YouTube channel “Tasting History” with a guy from CA who goes through dishes from Ancient Greece to the 17th cent. English History website had lots of good stuff. Juliana wants to play with cheese, too. Gida says she uses cider or champagne (best) vinegar for her quick cheeses. The farmer’s cheeses and aged cheeses need rennet.

No old business.

No new business.

Other News: Diaragh Fiadh McRobie was born today. Our congratulations to Mom, Dad and Big Sister.

We have our first Zoom business meeting because of the cold, rainy weather.

Chatelaine – nothing new to report. No demos with the Covid.

Web Minister – hasn’t got his name on the website yet. Soon. He’s emailed the Kingdom Webminster to remind them that he’s taken over.

Herald – nothing new other than Gida’s new badge, a punner.

Chronicler – we don’t have newsletter since there’s no new.

Archery – not present. Presumably we still have bows and arrows.

Exchequer – not present. Presumably we still have money.

No old business.

No new business.

Other News: Anna’s father passed away. The family has our condolences.

Hy-Vee East Meeting Room
Business Meeting
10 July 2019

Attending:  William, Juliana, Avelyn, Tiernan, Jon, Tatiana, Sophie, Ben, Gwynhywvar, Stasi, Berndt, Sofya, Sifrid, Gobban, Jutte

Seneschal: Nothing

Chatelaine:

• National Night Out is August 6th on Tuesday at the Fairground again.  Public at 5pm, so plan to start setting up around 4 pm.  We bring our own tables (shire tables are at the dacha).
• She finally remembers to bring the receipt for the Hampton Demo book that we approved earlier this year.

MOY: Nothing new

Exchequer: The accounts are the same.

Fighter Marshal: position vacant

Archery Marshal: Nothing new. 

Chronicler: Taking submissions yesterday – article and photos, officer reports.

Herald: We have re-submissions sent in for William (being decided) and Stasi (in commentary at Laurel).

Web Minister:

• Our web hosting and domain name both expire in September.  We have the options of:
• moving hosting to the kingdom server ($0) vs
• renewing current hosting service (~$120/yr)
• If we move, we then have the option of:
• switching to heraldshill.calontir.org as our domain name ($0)
• keeping heraldshill.org (~$15-20/yr)
• We vote to:  move to the kingdom server, keep heraldshill.org domain name
• Finally, I’ve been fired along with all other group web ministers who have served more than 2 years (BOD fears people getting political and territorial).  Moving to the kingdom server means that site can be converted, somehow, to a WordPress site so next shire web minister won’t need to know HTML code.

A&S: July A&S meeting – Roman tunica class (male and female) – approx. 3 yds of linen.

Upcoming Events:

St. Augustine’s Un-Faire – Sofya

• Info sent to the Mews.  Event web page made.  Sent to Kingdom Web Minister and will send to the Falcon Banner.  Make a Facebook event on our page/group.
• Lunch – runzas, plus potluck for supper, leftover cannisters of lemonade, lingonberry concentrate.  Encourage feast gear (with backup paper products)
• Supper – results of outdoor cooking, Stasi (roast, chicken a la Stasi, some veggie) and Juliana (pottage, fruit compote, other?) cooking outside for supper. 

• Amon coming with 3 stations for lamp working stuff. 
• Vincent – ring making, acid etching?
• Leather molding?
• Gida – cheese making?
• Silk banner painting (Juliana to make sure the resist is okay)? 
• Pre-print painting?  Fabric dying/printing?  Other?
• Antonia? soap-making? naal binding?

• Raise the Dragon!
• Off-site archery Avelyn, William – 2 pm-ish carpool off-site at Lime Creek
• Fighting can happen if people need to fight.
• Same weekend as Mason City Pride – invite the Blue Feathers?

• Free.  But will have Troll sign-in sheets for liability purpose. 
• Donation jar for runzas, garbage, inn supplies.
• Encourage to bring feast gear, camp chairs. 
• MacNider Campground if want more facilities than a bare backyard.

Notes were eaten by the computer…

Hy-Vee East Meeting Room
Business Meeting
9 October 2019

Attending:  William, Juliana, Avelyn, Randall, Stasi, Berndt, Rune, Gobban, Gwyn, Tiernen, Sifrid, Sofya

Seneschal: Nothing new

Chatelaine: Nothing new.  No new demos.

MOY: Nothing new.

Exchequer: The accounts are the same, nothing new.

A&S: September A&S meeting – blade sharpening (bring your dull knives, and first aid kits)

Fighter Marshal: position vacant

Archery Marshal: Nothing new.

Chronicler: Next issue any day now…  (Unevent report)

Herald: We have a re-submission in for Stasi (in “being proofread” at Laurel).

Web Minister:

Our web hosting has transitioned to the kingdom hosting.  
The domain name has been renewed for 2 years. 
The Shire email forwarding is theoretically being managed by G-suite via the Kingdom.  The same email aliases should still work.  Let me know if any issues.
The webpage has been converted to a WordPress site that “anyone” can edit fairly easily
And I need a replacement…

Upcoming Events:

Feast of Fools Inn –
Stasi, assisted by Jutte, Gida, Sofya, Zina, Nonahme.  Free will donation.
Stasi says kitchen is smallish so not room to share with feast, limited fridge space, will set up a couple of tables to set out a prepping/serving area.
Runzas, a couple of soups (vegan squash, veggie soup with meat garnish), veggie/meat/cheese tray.  Gida to make shrewsbury cakes.  Jutte to make a couple of batches of cookies, boil some eggs.  Lemonade x 2 cannisters, ice/hot water, teas, hot cocoa, coffee.  Stasi and Gida bringing hot water carafes.   Jutte to bring her pump pots to cover while carafes heat.  Jutte and Gida to bring roasters.  Vincent also bringing his Keurig. 
Please bring equipment to the A&S meeting so Stasi can get it loaded up. 
Juliana will be occupied with her vigil.  She will make runzas (BBQ beef, pizza/taco, sauerkraut…?) ahead of time, though.
Sofya needs to check the cups, napkins and the trays.

Elevation of William and Juliana, Esther coordinating
Juliana making leather bookmark vigil tokens
Vigil – needs runzas.  Gida going to make pelican-stamped shortbread cookies.  Period gingerbread, Jutte to do viking flatbread.  Thomas to smoke some salmon.
Esther working on medallions for them.
Sewing – fabric for Juliana, someone to sew William’s cloak, fabric
Tatiana has sewn the sideless surcoat for Juliana, working on the gown.
They’re going to need benches/chests to sit instead of kneeling (Juliana pinning).
“Shoot at Will” in Middle English?

Gobban is looking at a church in Waverly, St. Paul’s, that might be a possibility for hosting a crown tourney so we agree to see what he’s got and maybe aim for a bid for Spring Crown 2021 (bids due spring 2020).  He’s looking at a cost of $600, dry site, indoor fighting.  Jutte says that the Floyd Community Center might also work, would be ~$500, outdoor fighting.

Hy-Vee East Meeting Room

11 September 2019

Attending:  William, Juliana, Tatiana, Rune (Jon), Ben, Sophie, Brigida, Avelyn, Avelyn’s friend, Sifrid, Sofya, Jutte, Gobban, Gwyn, Tiernan, Nonahme

Seneschal: Nothing new

Chatelaine: Nothing new.

MOY: Nothing new.

Exchequer:

• The accounts are the same except…
• Juliana turns in receipts for food from the Unfaire, book for the demo, silk painting dyes.
• Sofya turns in receipt for renewing the Shire website domain name.

A&S:

• August A&S – the scroll covers were given to Crown and appreciated.
• September A&S meeting – work on stuff for William and Juliana?

Fighter Marshal: position vacant

Archery Marshal: We had archery practice last weekend and it was fun.

Chronicler: Next issue in early October – please start sending stuff.  He has a couple of pictures for the Demo.

Herald:

• We have re-submission in for and Stasi (in being decided at Laurel).
• William’s new device was registered in the June letter! This is the defining instance of a costrel in SCA heraldry.

Web Minister:

• Our current web hosting expires on the 15th, transitioning to the kingdom hosting.   The switchover was going to happen last weekend, but the Kingdom Webminister was ill.  So we’ll try again this weekend.
• The domain name has been renewed for 2 years. 
• The webpage has been converted to a WordPress site that “anyone” can edit fairly easily
• The Shire email forwarding will be managed by G-suite via the Kingdom, more details to come
• And Sofya needs a replacement… we vote to have Rune take over as web minister with Sofya as his deputy.

Upcoming Events:

Wartburg College Demo – 2nd weekend in October, same weekend as Crown Tournament (the 10th) so we’ll pass this year, see if Deodar wants it

Feast of Fools Inn – Stasi, assisted by Jutte, Gida, Sofya, Zina, Nonahme.  Free will donation.

• Stasi maybe going with Jutte to scope out the site on the 21st.
• Runzas, a couple of soups, veggie/meat/cheese tray.  Gida to make shrewsbury cakes.  Jutte to make a couple of batches of cookies, boil some eggs.  Lemonade, ice/hot water, teas, hot cocoa, coffee.  Stasi and Gida bringing hot water carafes.
• Juliana will be occupied with her vigil.  She will make runzas ahead of time, though.
• Sofya needs to check the cups, napkins and the trays.

Elevation of William and Juliana, Esther coordinating

• Juliana making leather bookmark vigil tokens
• Vigil – needs runzas.  Gida going to make pelican-stamped shortbread cookies.  Period gingerbread, Jutte to do viking flatbread.
• Esther working on medallions for them.
• Sewing – fabric for Juliana, someone to sew William’s cloak, fabric
• Tatiana to sew a sideless surcoat for Juliana.
• They’re going to need benches to sit instead of kneeling (Juliana pinning).

Gobban is looking at a church in Waverly, St. Paul’s, that might be a possibility for hosting a crown tourney so we agree to see what he’s got and maybe aim for a bid for Spring Crown 2021 (bids due spring 2020).  He’s looking at a cost of $600, dry site, indoor fighting.  Jutte says that the Floyd Community Center might also work, would be ~$500, outdoor fighting.

Hy-Vee East Meeting Room
14 August 2019
Attending:  Tatiana, Jon, Ben, Sophie, Juliana, William, Avelyn, Nonahme, Sifrid, Sheri, Sofya, Stasi, Jutte

Seneschal:

Nothing new

Vincent asked about us helping with a noon inn at the Axed Root event November 2nd.  Juliana and Stasi are interested.

Chatelaine:

We had some fun at National Night Out was August 6th on Tuesday at the Fairground – had a nice shady spot, and we’re lusting after Vincent’s tables.

MOY:

Nothing new.

Exchequer:

The accounts are the same.

A&S:

Last month’s Roman tunica class (male and female) turned out to be very timely – we just found out next Lilies is a Roman theme

August A&S meeting – play with something inspired by Vincent’s activity kits?

Fighter Marshal:

position vacant

Archery Marshal:

Nothing new. 

Chronicler:

Next issue in October – please send stuff.  He has a couple of pictures for the Demo.

Herald:

We have re-submissions sent in for William (being decided) and Stasi (in commentary at Laurel).

Web Minister:

Our web hosting and domain name both expire in September. 

We are moving hosting to the kingdom server keeping the heraldshill.org name

The process is well underway including the conversion to a WordPress site that “anyone” can edit, although it’s a bit on hold until after the Un-Faire

The Shire email forwarding will be managed by G-suite via the Kingdom, more details to come.

Since I’ve been fired along with all other group web ministers who have served more than 2 years, I need a replacement…

Upcoming Events:

St. Augustine’s Un-Faire – Sofya

3 bedrooms claimed for crash space, 1-2 tents planned so far…
Free.  But will have Troll sign-in sheets for liability purpose. 
Donation jar for runzas, garbage, inn supplies.
Encourage to bring feast gear, camp chairs. 

• Lunch – runzas, plus potluck grazing, leftover cannister of lemonade, lingonberry concentrate.  Encourage feast gear (with backup paper products)
• Supper – results of outdoor cooking, Stasi (pork roast, chicken a la Stasi, Morrocan lamb, spiced beef, parsnips & carrots, plus beer bread?) and Juliana (pottage, fruit compote, other?) cooking outside for supper. 

• Outdoor Cooking Demos by Stasi, Juliana, Jutte and Gida
• Amon coming with 3 stations for lamp working stuff. 
• Vincent – activity kits Leather molding?
• Silk banner painting (Juliana to make sure the resist is okay)? 
• Pre-print painting?  Fabric dying/printing?  Other?

Raise the Dragon!

Off-site archery Avelyn, William – 2 pm-ish carpool off-site at Lime Creek
Fighting can happen if people need to fight.